Question 1

What is Guestylist and how does it work?

Accepted Answer

Guestylist is a web app designed to help you manage everything related to your guests: from building your list and sending personalized WhatsApp invitations, to tracking RSVPs, organizing table seating, and running check-in on the event day — all from one dashboard, without spreadsheets or scattered messages.

Question 2

What types of events can I use Guestylist for?

Accepted Answer

Guestylist is designed for any event with a guest list: weddings, quinceañeras, birthday parties, Bar and Bat Mitzvahs, baptisms, anniversaries, and corporate events. The platform adapts to the type of celebration with customizable labels and messages.

Question 3

Do I need to download an app?

Accepted Answer

No. Guestylist runs entirely in the browser, both for organizers and guests. Nothing to install. You can access it from any phone, tablet, or computer with an internet connection.

Question 4

Do my guests need to create an account?

Accepted Answer

No. Each guest receives a unique personal link. When they click it, they go directly to their invitation page without needing to sign up or create an account. This leads to significantly higher response rates.

Question 5

Does Guestylist work internationally?

Accepted Answer

Yes. Guestylist works from any country. Invitations are sent via WhatsApp or by copying the link, and the RSVP and check-in system works on any internet-connected device, regardless of location.

Question 6

Is Guestylist available in multiple languages?

Accepted Answer

Yes. Guestylist is available in Spanish and English. The language is detected automatically based on your browser and you can change it at any time from the platform menu.

Question 7

How do I create my first event?

Accepted Answer

Sign up for free on Guestylist, enter the event name, host names, date, and venue — all in under a minute. Then you can start adding guests and customizing event details from your dashboard.

Question 8

How far in advance should I set up my event?

Accepted Answer

You can create your event months in advance or even just a few days before. Ideally, set it up at least 4 to 8 weeks ahead so you have time to send invitations, collect RSVPs, and organize seating without rushing.

Question 9

How do I import my guest list?

Accepted Answer

You can import guests by uploading a CSV or Excel file directly from the guests section. You can also add them one by one or as family groups. The system supports individuals, couples, and families.

Question 10

How do I send invitations?

Accepted Answer

From the guest list, open the invitation dialog for each person, customize the message with variables like {nombre} and {link_confirmacion}, and send it directly via WhatsApp with one click — or copy the message to send through any other channel.

Question 11

Can I try Guestylist for free?

Accepted Answer

Yes. The free plan lets you manage up to 30 guests with no time limit and no credit card required. It includes guest management, personalized RSVP links, table creation, and a real-time dashboard. You can upgrade to a paid plan whenever you need.

Question 12

Can I organize a last-minute event?

Accepted Answer

Yes. You can have your event set up and ready to send invitations in just minutes. Guestylist requires no complex setup, making it ideal for events with little lead time.

Question 13

How does the RSVP system work?

Accepted Answer

Each guest receives a unique link. When they open it, they see their personalized invitation page where they can confirm or decline attendance, indicate how many people will attend, select their menu, and leave a message. The organizer sees all responses in real time from the dashboard.

Question 14

What information can I collect through RSVP?

Accepted Answer

You can collect: attendance confirmation, number of people attending, menu preference (regular, vegetarian, vegan, gluten-free, kosher, other), allergies and dietary restrictions, and a personal message for the hosts.

Question 15

Can I limit the number of companions?

Accepted Answer

Yes. When creating or editing a guest you can set the maximum number of people allowed (for example, "up to 2 people" for a couple). The guest will not be able to confirm more people than assigned.

Question 16

Can guests modify their RSVP response?

Accepted Answer

Yes. Guests can reopen their invitation link and update their RSVP at any time, as long as the event is in the "before the event" stage. Organizers can also manually edit any data from the dashboard.

Question 17

Can I set a deadline to confirm attendance?

Accepted Answer

You can include the deadline in your personalized invitation message to communicate it to your guests. When that date arrives, you can change the event stage to "final organization" to close RSVP so guests can see their confirmation without being able to modify it.

Question 18

Can I send automatic reminders?

Accepted Answer

Yes. From the notifications section you can schedule and send reminders to guests who have not yet confirmed. You can filter by status (pending, not sent) and customize the reminder message before sending.

Question 19

Can I include additional information in the invitation?

Accepted Answer

Yes. You can add useful information for your guests such as venue address, dress code, parking directions, nearby accommodation, restaurants, and transportation. All of it appears on each guest's personal invitation page.

Question 20

Can I use Guestylist only for RSVP?

Accepted Answer

Yes. You can activate only the features you need. If you just want to collect attendance confirmations without using tables or check-in, you can set up the event using only the RSVP system and dashboard.

Question 21

How does QR check-in work?

Accepted Answer

The organizer generates a unique QR code for the event from the check-in panel. The reception team scans that QR at the event entrance, which opens a screen with the guest list. By searching the guest's name and clicking "Arrived", the check-in is recorded in real time.

Question 22

Does each guest receive a unique QR code?

Accepted Answer

Each guest has a unique personal link, and from that link they can show their QR code or confirm their arrival directly. Additionally, the reception team can search for guests by name without needing them to show any QR.

Question 23

What happens if a guest loses their QR?

Accepted Answer

No problem. The reception team can search for the guest by name directly on the check-in screen and record their arrival manually. Showing the QR is not required to complete check-in.

Question 24

Can I do manual check-in?

Accepted Answer

Yes. From the check-in panel you can manually mark any guest's arrival, search by name, and record attendance with one click. You can also undo a check-in if it was recorded by mistake.

Question 25

What happens if an unconfirmed guest arrives?

Accepted Answer

The organizer has full control. If someone who did not confirm shows up, the reception team can find them in the list and record their arrival anyway. The panel shows each guest's status in real time.

Question 26

Does check-in work from a mobile phone?

Accepted Answer

Yes. The check-in screen is optimized for mobile phones. The reception team can use their own phones to scan the event QR and manage arrivals efficiently without any special equipment.

Question 27

How do I assign guests to tables?

Accepted Answer

From the tables section you can create your tables (with name, capacity, and shape) and assign confirmed guests to each one. You can also use the visual floor plan (Premium plan) to drag and drop guests directly onto the venue layout.

Question 28

Can I modify table assignments after guests have confirmed?

Accepted Answer

Yes. You can reassign guests between tables, change a table's capacity, add new tables, or delete existing ones at any time before the event. Changes are reflected immediately in the dashboard.

Question 29

What happens if guests are added at the last minute?

Accepted Answer

You can add new guests at any time, send them their invitation link, and once they confirm, assign them to a table. Guests without a table are shown in the "unassigned" section so you don't lose track of them.

Question 30

Can I print the table seating chart?

Accepted Answer

Yes. You can export the guest list with table assignments in CSV format and print it. With the Premium plan you also get access to the visual floor plan, which can be saved or printed directly from the browser.

Question 31

Can I manage different sections or table types?

Accepted Answer

Yes. You can create round or square tables, adjust their size and position on the visual floor plan. You can also filter guests by family side or group to organize them by section before assigning tables.

Question 32

How does a guest confirm their attendance?

Accepted Answer

The guest clicks the link they receive via WhatsApp or any other channel. They access their personal invitation page (no account needed), choose to confirm or decline, fill in optional details (menu, companions, message), and submit their response. The whole process takes less than a minute.

Question 33

Do guests need to install anything?

Accepted Answer

No. Guests access their invitation directly from their phone or computer browser. No app to download, no account to create. They just click the link and they're done.

Question 34

Can guests save the event to their calendar?

Accepted Answer

Yes. From the invitation page, guests can add the event directly to Google Calendar or download an .ics file compatible with Apple Calendar and Outlook, with the event date, venue, and details pre-loaded.

Question 35

Can guests access useful event information?

Accepted Answer

Yes. The organizer can activate a useful info section in the invitation with nearby accommodation, transportation, restaurant, and parking recommendations. Everything appears directly on each guest's invitation page.

Question 36

Do guests receive reminders before the event?

Accepted Answer

The organizer can manually send reminders from the notifications panel to guests who have not confirmed. Guests do not receive automatic notifications from Guestylist — sending messages is handled by the organizer via WhatsApp.

Question 37

How is Guestylist used for weddings?

Accepted Answer

For weddings, Guestylist lets you manage your entire guest list (individuals, couples, and families), send personalized WhatsApp invitations, track RSVPs, collect menu preferences, organize table seating, and run door check-in on the wedding day.

Question 38

How is Guestylist used for quinceañera parties?

Accepted Answer

Guestylist adapts perfectly to quinceañera parties. You can manage family and school guests separately using groups, customize invitation messages with the quinceañera's name, organize tables by family side, and run check-in at the venue entrance.

Question 39

How is Guestylist used for birthday parties?

Accepted Answer

For birthday parties, Guestylist simplifies the attendance confirmation process. Create the event, add guests, send them the link via WhatsApp, and see in real time who confirmed and how many will attend. Ideal for intimate celebrations or large parties.

Question 40

How is Guestylist used for corporate events?

Accepted Answer

For corporate events, Guestylist lets you manage attendee lists, collect confirmations, record dietary preferences, and run entrance check-in. Guests don't need to install anything, which reduces friction and increases response rates.

Question 41

How is Guestylist used for B'nei Mitzvah celebrations?

Accepted Answer

For Bar and Bat Mitzvah celebrations, Guestylist helps organize guests from multiple families and groups, personalize invitation messages, and manage table seating. QR check-in makes it easy to register attendees at the synagogue or venue entrance.

Question 42

Can Guestylist be used for VIP events?

Accepted Answer

Yes. Guestylist is ideal for events with controlled access. The QR check-in system allows you to quickly and orderly verify each attendee's identity at the entrance, with access to each guest's information (name, table, menu) from any phone.

Question 43

Is there a free plan?

Accepted Answer

Yes. The free plan lets you manage up to 30 guests with no time limit and no credit card required. It includes guest management, personalized RSVP links, a real-time dashboard, and basic table creation. It's perfect for small events or to try the platform.

Question 44

What does each plan include?

Accepted Answer

The Free plan includes up to 30 guests, guest management, RSVP, and basic tables. The Standard plan (one-time payment) adds real-time check-in, notifications and reminders, a comment book, and up to 100 guests. The Premium plan adds a visual floor plan, event timeline, gift section, and up to 500 guests.

Question 45

Do I have to pay for each event?

Accepted Answer

Yes. Each event has its own plan. The payment is a one-time fee per event (not a monthly subscription), which means you pay once and get access to all the features of the chosen plan for that event with no expiration date.

Question 46

Are there any hidden costs?

Accepted Answer

No. The published prices are the final prices. There are no per-guest fees, no additional charges for features, and no renewal fees. The free plan is genuinely free, and paid plans are a single payment with no surprises.

Question 47

Who can see my guest list?

Accepted Answer

Only you (the organizer) have access to the dashboard and the full guest list. Each guest can only see their own invitation page — they have no access to other guests' data or any part of the admin panel.

Question 48

How does Guestylist protect data?

Accepted Answer

All data is transmitted over encrypted SSL/TLS connections. Your guest data is stored securely and is never shared or sold to third parties. Guestylist complies with applicable privacy standards.

Question 49

Can guests see other guests?

Accepted Answer

No. Each guest can only see their own invitation page. There is no public view of the guest list and no way for one guest to access another guest's data.

Question 50

Is data deleted after the event?

Accepted Answer

Your event data remains saved in your account until you choose to delete it. You can access your event history, guest list, and check-in data even after the event has ended. If you want to delete your data, you can do so from the platform or by contacting support.

Frequently asked questions

ℹ️ General information

🚀 Getting started

✉️ RSVP & invitations

🎫 QR & check-in

🪑 Tables & seating

👥 Guest experience

🎯 Use cases

💰 Pricing

🔒 Privacy & security